Executive Assistant Head of Research – Innovation & Design

Job Title

Executive Assistant Head of Research – Innovation & Design

Job Description

Philips Research sits at the frontier of health technology, AI, and human-centered innovation, work that shapes what medicine and care will look like a decade from now. This team spans AI, robotics, intelligence, and runs exploratory and breakthrough innovation across multiple continents, and moves at the pace that ambition demands.

We're looking for an Executive Assistant who wants to be part of that, not just adjacent to it. In this role you support the Head of Research – Innovation & Design with all administrative, organizational and operational matters coordinating critical business activities and deliverables.  We are looking for someone who takes ownership, works with precision, and sees this role for what it is: a genuine launching pad for a career at the highest levels of technology and innovation. If you are organized, intellectually curious, tech-forward, and ready to operate in a fast-moving global environment, we'd like to meet you.

Your role:

• One of the key responsibilities are travel planning and travel arrangements, logistics (incl visa) and related expenses. (global travel, frequent changes, contingency planning).
• The role involves frequent last-minute changes, complex scheduling across time zones, and a high level of unpredictability.
• Connecting the dots on the business cadence and proactively manage agendas ensuring all meetings are planned, in line with priorities, appropriately attended, have limited and logical “commute time” between rooms/office locations, and the objectives of all meetings are clear in the invite.
• Organizing (and hosting) meetings, events, (video) conferences, Web casts, including keeping meeting rooms stocked and prepping for events.
• Create a weekly dossier of key global, external communication, including articles, news reports, social media posts, internal communications about priority topics related to the parenting and women’s health space to keep the team well read and up to date on relevant topics.
• Remain knowledgeable of corporate policies to be an effective delegate in key business systems where possible.
• Interpret and communicate executive intent to other employees. Serving as a contact to employees or other stakeholders inside and outside the organization.
• Dealing with sensitive, complex and highly confidential information. Demonstrating the highest integrity with team members and the other Administrative Assistants.
• Creating draft letters/mails/ office documents/personnel announcements, meeting minutes/ PowerPoints.
• Tracks and Manages T&E budget along with Finance, including creating POs as needed.
• On-/Off boarding of employees & coordinating other HR & IT related matters.

You're the right fit if:

• Bachelor level or equivalent demonstrated by relevant experience.
• Experience with and comfortable in supporting senior leaders and team in a matrix environment.
• MS Office (Excel, PPT, Word).
• Experience with Sharepoint, Teams, Workday, Concur, and Ariba Guided Buying (Purchase Orders) is a plus.
• Experience working in a complex multinational matrixed organization.
• We are looking for someone calm, structured, and able to operate confidently in a high-energy, demanding environment, with strong judgment and resilience.
• Be energized by working in a fast-paced environment and service oriented.
• Take authority and ownership vs asking permission.
• Accuracy and attention to details with a sense of urgency and accountability.
• Calm, yet assertive professional manner.
• Creative / Improviser; Solution oriented, problem solver.
• Strong written and verbal communication skills.

How we work together

We believe that we are better together than we are apart. For this role this means working in-person at least 3 days per week in our Amsterdam office.

About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here.