Executive Asssistant to the CEO (Onsite Amsterdam)

Our client is rethinking one of the world’s largest and most complex industries: construction.

By combining robotics and software, they are building a future where high-quality, bespoke buildings can be constructed in a fraction of the time, with dramatically less manual labour. Their ambition is bold — to fundamentally redefine how the built environment is created.

They are an early-stage, high-growth company with a deeply technical team and strong backing. This is a rare opportunity to join at an inflexion point and help shape how the company — and industry — evolves.

🚀 The Role

This is a high-trust, high-responsibility role supporting the CEO as a true force multiplier.

You will own their time, attention, and operational flow — ensuring nothing slips, priorities are clear, and complexity is handled before it becomes visible. This goes far beyond traditional executive support; you will act as the operational glue of the headquarters.

From managing calendar, inbox, and travel, to solving unexpected problems under pressure, to coordinating hiring processes and supporting office operations — you are the person who ensures everything runs smoothly behind the scenes.

Over time, there is scope to take on broader ownership of office operations, including team management.

This role is for someone who takes pride in precision, follow-through, and making things work flawlessly.

What You’ll Be Responsible For

Executive Support

Own calendar and inbox management. Ensure priorities are protected, communication is handled efficiently, and nothing requires chasing.

Travel & Logistics

Manage end-to-end travel with proactive problem-solving to ensure seamless execution, even under changing conditions.

Recruiting Coordination

Coordinate hiring logistics end-to-end, ensuring speed and clarity across candidate communications and scheduling.

Follow-Through & Execution

Track commitments, close loops, and ensure nothing falls through the cracks.

Office Operations

Support the smooth running of the office, with increasing ownership over time, including potential management of the office function.

Administrative Operations

Handle operational admin (expenses, invoices, documentation) with precision and reliability.

External Experience

Coordinate visits from partners, investors, and external stakeholders, ensuring a high-quality, well-run experience.

Problem Solving

Act as a blocker-remover. If something is slowing the CEO down, you solve it — often before being asked.

📈 What Success Looks Like (First 90 Days)

• Calendar is tightly managed and aligned to weekly priorities
• Recruiting coordination is fast, organised, and frictionless
• Office operations run smoothly without requiring senior attention

🧠 The Ideal Candidate

Thrives in Ambiguity
Comfortable operating where processes are still being built. Sees undefined environments as an opportunity, not a risk.

Understands Startup Environments
Has a working understanding of how early-stage companies operate and is excited to be part of that journey.

Outcome-Oriented
Thinks in terms of impact — everything you do is focused on making the person you support more effective.

Highly Organised & Detail-Oriented
Keeps complex moving parts under control without dropping details.

Resourceful Problem Solver
Naturally figures things out. Persistent, proactive, and able to unblock independently.

Tech-Savvy
Comfortable adopting new tools and operating in a high-tech environment. Understands modern best practices around systems and security.

Strong Communicator
Knows when to over-communicate and consistently closes loops.

Discreet & Trustworthy
Handles sensitive information with judgment and professionalism.

Calm Under Pressure
Able to manage multiple priorities, switch context quickly, and maintain clarity in fast-moving situations.

Language Skills
Fluent in English and Dutch.

🌍 Why Join

Our client is operating at the frontier of innovation in a sector that has seen little disruption for decades.

This is an opportunity to work closely with a founder, gain exposure to the inner workings of a scaling company, and play a critical role in enabling execution at the highest level.

If you are motivated by solving real-world problems, enjoy operating behind the scenes to make ambitious teams more effective, and take pride in exceptional execution, this role offers a unique platform.

📩 Applications

If you’re excited by the mission but don’t meet every requirement, our client encourages you to apply. They value high-agency individuals who are motivated to learn, solve problems, and contribute meaningfully from day one.

You must be fluent in Dutch

📍 Location

Amsterdam, Netherlands (in-person).
Our client values in-person collaboration to maximise speed, alignment, and team cohesion.